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Systems Saved Me

This is the Systems Saved Me Podcast, where we help business owners navigate their way to success through systems. If you want an action­packed podcast with step by step chatter from a variety of industries, this is the show for you! I’m Jordan Gill, Head Honcho at Personalized Procedures, a business operations agency for overwhelmed entrepreneurs. Listen in every Monday for a shiny new episode!
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Jul 24, 2017

This episode is brought to you by The Kolada Group.

Today, I’m going to answer the question: ‘What is business operations?’

Topics: 

  • (:31) Intro
  • (1:04) Systems Saved Me Summit
  • (2:44) Definition
  • (3:08) Saving time, making money
  • (4:40) Front end vs. back end
  • (5:16) Bringing someone in
  • (5:54) Do less
  • (6:30) Bringing costs down
  • (9:00) Spending in the right areas
  • (10:57) Set yourself up for success

Quotes of the Week:

“The biggest part of my job is subtraction... My job is to do less. Like legitimately take things off your plate, reduce expenses, reduce your time on x, y and z, reduce your energy over here...Reduce, reduce, reduce.”– Jordan

“Is free costing you?” - Jordan

Resources:

Systems Saved Me Summit

 

Jul 19, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about getting sponsorships and planning successfully for your events.

My guest is Laci McKinney, who founded The People’s Voice PR Agency.

Topics:

  • (:31) Intro – Systems Saved Me Summit
  • (1:21) Meeting Laci
  • (3:03) Blank slate
  • (4:27) Where it starts
  • (5:24) The event planning process
  • (6:55) Budget talk
  • (7:46) Marketing
  • (9:40) Event planning takes time!
  • (10:21) Getting people to buy in... early
  • (12:08) Utilize event participants
  • (14:09) Sponsorships
  • (18:31) Additional advice
  • (22:00) Attendee perspective
  • (22:48) Tools/software
  • (24:14) Best financial investment
  • (25:13) Worst financial investment
  • (27:11) Finding Laci

Quotes of the Week:

“If you’re not visible, then you’re not going to get anyone coming to the event.” - Laci

“Think of it as a collaboration more than a sponsorship... Make it mutually beneficial” - Laci

Resources:

Systems Saved Me Summit

www.thepeoplesvoicepr.com

Instagram:
@thepeoplesvoicepr
Facebook:
The People’s Voice PR Agency

Jul 17, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about if your team can read your mind.

Topics:

  • (:44) Systems Saved Me Summit
  • (2:07) Mind reading is possible!
  • (3:25) How?
  • (4:57) Jordan and Chelsea
  • (5:52) Make it easy for your team
  • (6:52) Perfecting the process
  • (10:08) Wouldn’t it be nice?
  • (11:02) Google-able questions
  • (11:53) Team Sanity Blueprint
  • (12:38) Give your mind on a silver platter

Quotes of the Week:

“It takes time. It takes training. But once your team is used to you, they understand how you want things done.”– Jordan

“You need to take things out of your brain and you need to give them to your team in the simplest, most clear way possible.”– Jordan

Resources:

Systems Saved Me Summit

Jul 12, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about onboarding new clients with Trello.

My guest is Abbey Ashley, who is the founder of The Virtual Savvy, which helps women launch and grow their virtual assistant business from scratch.

Topics:

  • (:44) Systems Saved Me Summit
  • (1:36) Introducing Abbey
  • (2:25) Virtual assistants
  • (2:50) Business before Trello
  • (4:53) Time to upgrade
  • (6:28) Abbey’s process
  • (10:38) Client boards
  • (12:56) Personalize your systems
  • (14:39) Abbey’s board process
  • (17:08) Client onboarding
  • (19:07) Best financial investment
  • (22:16) Worst financial investment

Quote of the Week:

“It takes time to save time in the long run.”– Abbey

“An organizational system isn’t going to work if it doesn’t make things easier for you. If it’s going to take more work because you don’t understand it or it’s not simplifying things for you, then there’s no point in having the system at all.” - Abbey

 

 
Jul 10, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about how you know when to hire.

Topics:

  • (:31) Intro – Systems Saved Me Summit
  • (3:00) Hiring quadrant
  • (5:49) 1st vs. 4th quadrant
  • (6:36) When do you hire?
  • (8:00) Look at your time
  • (9:40) Worth the money
  • (11:10) Criteria and value
  • (12:02) Ask yourself
  • (12:34) Jordan’s hires
  • (14:54) Referrals and help

 

Quotes of the Week:

“When you need to hire is when you’re making sales and you don’t have enough time to make more sales” - Jordan

“It’s important to have those people in your business so that you can stay in your zone of genius.” - Jordan

 

Resources:

Systems Saved Me Summit

Jul 5, 2017
This episode is brought to you by The Kolada Group.
 
Today, I’m talking about finding creativity with structure. My guest is Jaclyn Mullen, who teaches digital marketing for General Assembly.
 
 
Topics:
 
  • (:31) Intro–System Saved Me Summit
  • (1:31) Meeting Jaclyn
  • (4:00) Importance of structure
  • (8:12) The perfect storm
  • (10:36) What needs to change?
  • (13:06) Balance
  • (15:17) Use what software works for you
  • (18:43) Reviewing and knowing your business
  • (22:05) Priorities
  • (26:04) Best financial investment
  • (27:28) Worst financial investment
  • (29:01) Finding Jaclyn

 

Quotes of the Week:

“In the creative space, it’s often like ‘well I want to be very flexible and open with my time’ , but you have to be that manager for your time in order for your art, projects, business, [and] vision to be able to grow and thrive.” - Jaclyn

“Your business needs to be set up so that if you’ re not involved, it can still run.”       – Jaclyn

“Priorities=Prosperity. If I prioritize [certain] things, I’m going to be more prosperous.”– Jaclyn

 

Resources:
 
www.systemssavedmesummit.com/waitlist
The Artist’s Way by Julia Cameron
www.jaclynmullen.com
Social Media: @jaclynmullen
Jul 3, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about my success sabbatical.

 

Topics:

  • (:30) Intro
  • (:59) Systems Saved Me Summit
  • (2:31) Time for a sabbatical
  • (5:02) Going home
  • (7:06) Biggest takeaway
  • (8:05) Jordan’ s new schedule
  • (10:20) Breaking habits
  • (10:59) Tracking your time
  • (12:30) Shifting your business
  • (14:42) Time and energy over money
  • (16:44) Success sabbatical wrap-up

 

Quotes of the Week:

“I wanted to take the time to go inward and take the time to understand that ‘ today, presently Jordan Gill wants to work this way because this is the way that will serve her the most’ .”–Jordan

“It’ s important to shed light on the dark...Let’ s bring it to the light and make the change now.”–Jordan

 

Resources:

System Saved Me Summit

Jun 26, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about how to set up successful mindset habits. My guest is Jereshia Hawk, who is the founder of the Goal Getter Group, which helps women who work a 9-5 build a business on the side.

Topics:

  • (1:07) Introducing Jereshia
  • (2:36) Before she created the Hawk Hustle
  • (4:55) For the sake of personal health
  • (7:41) Creating the Hawk Hustle
  • (9:51) Stopping stress
  • (13:43) Meditation and clearing mind
  • (17:24) Higher quality life – C3 principle
  • (23:14) Best financial investment
  • (24:06) Worst financial investment
  • (25:04) Finding Jereshia

Quotes of the Week:

“It’s all about training your mindset, wanting to become more self-aware of how you tick, how you operate and really what are your unique strengths and how can you authentically operate within that.” - Jereshia

Resources:
 
www.jereshiahawk.com
 
Social Media:
Jereshia Hawk
Goal Getter Group
Jun 19, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about sales funnels. My guest is Stephanie Nickolich, who teaches entrepreneurs how to create sales funnels and passive revenue.

Topics:

  • (1:08) Introducing Stephanie
  • (2:26) Before the first sales funnel
  • (6:07) Fear led to change
  • (7:21) The sales funnel system
  • (11:49) Pricing
  • (12:22) Converting clients
  • (15:24) Small, valuable opt-ins
  • (18:10) Levels
  • (20:07) Recommendations
  • (23:44) Best financial investment
  • (24:33) Worst financial investment: falling for guarantees
  • (26:57) Finding Stephanie

Quotes of the Week:

“[Sales funnels] are truly where your freedom awaits” - Stephanie

“When you put up a sales funnel, and specifically when you’re using systems to monitor your results, you can see exactly what’s working and what’s not. You have complete control over getting the result you desire.” - Stephanie

Resources:
 
www.stephanienickolich.com
Facebook: Stephanie Nickolich
Jun 12, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about bullet journaling. My guest is Malle Rydzik, a business strategist and coach to creative entrepreneurs, specifically those transitioning from solopreneurs to CEOs.

Topics:

  • (1:05) Introducing Mallie
  • (2:09) Before bullet journaling
  • (3:24) Giving it a try
  • (4:21) Mallie’s bullet journaling basics
  • (6:39) When new items come up
  • (7:43) Symbols
  • (8:13) To-done list
  • (9:41) The case for paper over digital
  • (11:21) Paper tracking
  • (14:03) Customer relationship management
  • (14:41) The big takeaway
  • (15:17) Best financial investment
  • (16:18) Worst financial investment
  • (17:36) Finding Mallie

Quote of the Week:

“It sounds like this big huge giant system... but the important thing is learning what the system is and then adapting it to what works for you.” - Mallie

Resources:
 
www.mallierydzik.com
Social Media - @mallierydzik
Jun 5, 2017
This episode is brought to you by The Kolada Group.
 
Today, I’m talking about the course creation process in Trello.
 
My guest is Lindsay Padilla, who works with clients to help them turn their one-on-one work into courses.
 

Topics:

  • (1:01) Introducing Lindsay
  • (4:27) Business before Trello
  • (7:01) What influenced the process
  • (9:00) The steps
  • (20:11) Best financial investment
  • (23:52) Worst financial investment: lessons learned
  • (25:48) Curbing course addiction
  • (30:20) Quality over quantity
  • (31:55) Where to find Lindsay
Quote of the Week:
 
“The content creation is one piece, but the other piece is the teaching and the delivery and coming up with unique activities... that is something that is missing in
your typical courses online right now.”
- Lindsay
 
May 29, 2017

This episode is brought to you by The Kolada Group. Today, I’m talking about my daily habit.

Topics:

  • (:30) Intro
  • (1:07) Jordan’s daily habit
  • (2:52) Getting over fear
  • (6:59) Best interest for everyone
  • (7:58) Recognizing your strengths
  • (9:01) Other examples
  • (11:24) Entrepreneurship pushes you off a cliff
  • (12:30) Try new things!
  • (13:38) Build YOUR business
  • (15:30) Push yourself off a cliff
  • (17:14) Wrap-up

 

Quotes of the Week:

“It’s important to have systems and structure and the same things happening. But it’s just as important to get used to the unpredictable by getting yourself out of your comfort zone.” - Jordan

May 22, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about sales. My guest is Kevin Kepple, who is a sales professional in Dallas, Texas.

Topics:

  • (1:11) Introducing Kevin
  • (2:20) Before implementing a framework
  • (4:00) Need for change
  • (4:54) 3 keys for success
  • (11:52) Being prepared for all angles
  • (13:14) Take time to think
  • (15:02) Client decisions
  • (18:44) Serving the greater good
  • (20:52) Five strengths
  • (21:41) Best financial investment
  • (22:30) Worst financial investment
  • (24:37) Finding Kevin

 

Quotes of the Episode:

“The world’s greatest variable is people.”– Kevin

“If you think like everyone else, you’ll get the same results as everyone else.. Focus on what’s important to you and why it’s important to you.” - Kevin

“We have to be our best because we are serving more than ourselves.” - Jordan

Resources:

LinkedIn: Kevin Kepple

www.therealtimeyou.com (Coming soon) 

May 15, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about keeping track of all your digital creations.

Topics:

  • (:30) Intro
  • (1:21) Creating one place for everything
  • (3:15) Jordan’s spreadsheet
  • (8:51) Linkless items
  • (9:48) Where to find Jordan’s spreadsheet
  • (10:40) Value in organization

Quotes of the Week:

“Simplify... into one spreadsheet. For your sake and for your team’s sake.”– Jordan

Resources:

tkg.social.helpmefindstuff

May 8, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about the hiring process. My guest is Lise Kuecker, who runs an online program and coaching center for entrepreneurs.

Topics:

  • (1:09) Introducing Lise
  • (2:34) Business before systems
  • (7:56) Developing a process
  • (11:06) CEO Mindset
  • (16:45) Task-based hiring system
  • (24:03) The questions to ask
  • (32:45) Best financial investment
  • (36:16) Worst financial investment
  • (39:34) Finding Lise

Quotes of the Week:

“[Our best hires] weren’t just right on paper or because of their skill set. They were really right because they had the attitude and drive that matched our company, which is the number one thing you have to have in a hire.” - Lise

 

Resources:

www.lisekuecker.com

Social Media: Lise Kuecker

May 1, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about launch mapping. My guest is Nicole Jackson, who runs a boutique project management agency, helping online entrepreneurs.

Topics:

  • (1:20) Introducing Nicole
  • (2:41) Business before systems
  • (6:03) Asana
  • (8:33) Nicole’s need for a process
  • (12:12) Launch steps
  • (15:35) Plan plan plan!
  • (21:48) Best financial investment
  • (22:38) Worst financial investment
  • (28:39) Finding Nicole

Quotes of the Week:

“Every minute you spend planning saves you ten minutes in execution.” -Brian Tracy

“[Planning] is giving you the space in your launch to deal with the fires that are going to happen.” - Jordan

Resources:

www.theprojectdesigner.com

www.instagram.com/theprojectdesigner

 

Apr 24, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about interns.

 

Topics: 

  • (:30) Intro
  • (1:23) Value of interns
  • (5:12) Jordan’s interns
  • (6:45) Training and experience
  • (9:22) Let them be the experts they are
  • (11:33) Opportunity for you and them
  • (13:20) Jordan’s intern mini-course
  • (14:12) Wrap up

 

Quote of the Week:

“For me, it’s very important they understand that they are the expert. I’m coming to them with the training, with the process, and with the business they’re essentially going to play with. What they’re coming with is the actual implementation, as well as the expertise.” - Jordan

 

Resources:

www.impactwithinterns.com

Apr 17, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about hiring with ease. My guest is Ashley Ryan, who founded Her Smart Marketing, a consulting agency mainly for female entrepreneurs.

Topics:

  • (1:03) Introducing Ashley
  • (4:28) Why hiring is important
  • (5:04) Before the hiring process
  • (6:32) Phase 1
  • (9:41) Phase 2
  • (14:20) Phase 3
  • (16:28) Probation Period
  • (18:08) Ashley’s One Thing
  • (19:04) Best financial investment
  • (20:19) Worst financial investment
  • (22:16) Finding Ashley

Quotes of the Week:

“The reality of any situation is you have to work with people. You have to learn how to hire. You have to learn how to be a leader. If you don’t, you will be in trouble..;[and] you won’t grow your business. Period.”– Ashley

Resources:

www.hersmartmarketing.com
www.hersmartmarketing.com/hire
www.facebook.com/ladyashley

Apr 10, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about planning a great user experience. My guest is Ed Troxell, who founded Ed Troxell Creative and Stupid Easy, where he helps to streamline start-ups and small businesses by helping them implement processes and systems to help make their lives easier.

Topics:

  • (1:04) Introducing Ed
  • (2:01) Business before systems
  • (2:57) Motivation for organization
  • (3:30) Step One: organization
  • (6:15) Step Two: design
  • (10:21) Step Three: testing and feedback
  • (14:34) Valuing user experience
  • (17:35) Best financial investment
  • (18:36) Worst financial investment
  • (19:44) Finding Ed

Quotes of the Week:

“Look at feedback as your strengths and opportunities. Don’t look at them as failures and wins.”–Ed

“A happy customer starts with you and what you’re willing to put out there.” - Ed

Resources:

www.edtroxellcreative.com
www.stupideasy.com

Facebook: Ed Troxell Creative

Book Recommendation: Value Proposition and Design

Apr 3, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about how to hire based on results and not responsibilities.

Topics:

  • (:30) Intro
  • (1:04) Jordan’s way to hire
  • (1:53) Example of result expectations
  • (2:51) Be specific with results
  • (3:50) Why it’s powerful
  • (4:31) Example #2
  • (6:20) Accountability and tracking
  • (7:37) Avoid being the bottleneck
  • (9:41) Results over responsibilities

Quotes of the Week: "Find out how you can track the responsibilities and that turns into a result. Let [your team] know... if it does not get done, it is on [them]." -Jordan

Mar 27, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about how to set up successful mindset habits. My guest is Jereshia Hawk, who is the founder of the Goal Getter Group, which helps women who work a 9-5 build a business on the side.

Topics:

  • (1:07) Introducing Jereshia
  • (2:36) Before she created the Hawk Hustle
  • (4:55) For the sake of personal health
  • (7:41) Creating the Hawk Hustle
  • (9:51) Stopping stress
  • (13:43) Meditation and clearing mind
  • (17:24) Higher quality life – C3 principle
  • (23:14) Best financial investment
  • (24:06) Worst financial investment
  • (25:04) Finding Jereshia

Quotes of the Week:

“It’s all about training your mindset, wanting to become more self-aware of how you tick, how you operate and really what are your unique strengths and how can you authentically operate within that.” - Jereshia

Resources:
 
www.jereshiahawk.com
 
Social Media:
Jereshia Hawk
Goal Getter Group
Mar 20, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about sales funnels. My guest is Stephanie Nickolich, who teaches entrepreneurs how to create sales funnels and passive revenue.

Topics:

  • (1:08) Introducing Stephanie
  • (2:26) Before the first sales funnel
  • (6:07) Fear led to change
  • (7:21) The sales funnel system
  • (11:49) Pricing
  • (12:22) Converting clients
  • (15:24) Small, valuable opt-ins
  • (18:10) Levels
  • (20:07) Recommendations
  • (23:44) Best financial investment
  • (24:33) Worst financial investment: falling for guarantees
  • (26:57) Finding Stephanie

Quotes of the Week:

“[Sales funnels] are truly where your freedom awaits” - Stephanie

“When you put up a sales funnel, and specifically when you’re using systems to monitor your results, you can see exactly what’s working and what’s not. You have complete control over getting the result you desire.” - Stephanie

Resources:
 
www.stephanienickolich.com
Facebook: Stephanie Nickolich
Mar 13, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about what the biggest bottleneck in your business is.

Topics:

  • (:30) Intro
  • (1:09) You are the bottleneck
  • (3:32) Define roles
  • (4:34) Create checklists
  • (5:50) Avoid being the bottleneck
  • (6:51) Manage without micromanaging
  • (8:08) Stop stopping the momentum
  • (8:46) Look at your own team structure

Quote of the Week:

"How to not be the bottleneck of your business is to clearly define your role and your teams’ roles with accountable opportunities." Jordan 

"It’s on you as the business owner to manage the projects... However, there is a way to manage them without you having to micromanage." Jordan

Mar 6, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about bullet journaling. My guest is Malle Rydzik, a business strategist and coach to creative entrepreneurs, specifically those transitioning from solopreneurs to CEOs.

Topics:

  • (1:05) Introducing Mallie
  • (2:09) Before bullet journaling
  • (3:24) Giving it a try
  • (4:21) Mallie’s bullet journaling basics
  • (6:39) When new items come up
  • (7:43) Symbols
  • (8:13) To-done list
  • (9:41) The case for paper over digital
  • (11:21) Paper tracking
  • (14:03) Customer relationship management
  • (14:41) The big takeaway
  • (15:17) Best financial investment
  • (16:18) Worst financial investment
  • (17:36) Finding Mallie

Quote of the Week:

“It sounds like this big huge giant system... but the important thing is learning what the system is and then adapting it to what works for you.” - Mallie

Resources:
 
www.mallierydzik.com
Social Media - @mallierydzik

 

Feb 27, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about how to extend the lifetime of a client. My guest is Kristen Baker, who is a business coach with expertise in the sales mindset.

Topics:

  • (1:06) Introducing Kristen
  • (4:05) Business before systems
  • (7:16) Ideal clients
  • (9:46) 8-Step process
  • (18:12) Specific goals
  • (20:50) Best financial investment
  • (23:03) Worst financial investment
  • (25:43) Every investment has value
  • (29:53) Finding Kristen

Quote of the Week:

“People make their expertise a little too narrow. If it’s something you’re passionate about learning and growing in, then you should always have more to offer your client”– Kristen

Resources:
 
 
 
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