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Systems Saved Me

This is the Systems Saved Me Podcast, where we help business owners navigate their way to success through systems. If you want an action­packed podcast with step by step chatter from a variety of industries, this is the show for you! I’m Jordan Gill, Head Honcho at Personalized Procedures, a business operations agency for overwhelmed entrepreneurs. Listen in every Monday for a shiny new episode!
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Now displaying: Page 3
Feb 20, 2017

This episode is brought to you by Personalized Procedures.

Today, I’m talking about how business owners are the best at making excuses.

Topics:

  • (:30) Intro
  • (1:05) Making up excuses for ourselves
  • (2:35) Instagram example
  • (4:20) Podcast example
  • (4:57) Pushing through excuses
  • (6:32) What if?
  • (7:42) Look at context
  • (8:11) Make it happen
  • (10:16) Stop the excuses - be daring!

Quote of the Week: "If we fell into every excuse that comes up in our mind, then none of us would be doing anything." - Jordan

Feb 13, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about finding and working with contractors. My guest is Porsche Williams, who is the founder of The Prototype.

Topics:

  • (1:04) Introducing Porsche
  • (3:12) Business before systems
  • (5:18) Need for efficiency
  • (8:23) The process
  • (11:17) Interest meetings
  • (14:13) The vetting process
  • (17:54) Other organizational tools
  • (23:11) Best financial investment
  • (26:44) Worst financial investment: joining course too soon
  • (28:31) Finding Porsche

Quote of the Week:

“I have a skill-set in this and I’ve been doing this for years... so if a system isn’t in place, let me create it.” - Porsche

Resources:

www.theprototype.net
Facebook: The Prototype Life
Instagram: @theprototypelife
Twitter: @theprototypelif

Feb 6, 2017
This episode is brought to you by The Kolada Group.
 
Today, I’m talking about client workflow. My guests are Jamie, who is the founder and CEO of Your Hot Copy, and Erin, who is their Director of Operations.
 
Topics:
(1:14) Who are Jamie and Erin?
(2:52) Same process, new systems
(5:38) Addition of Erin
(8:55) The shift to Teamwork
(12:15) Checks and balances
(14:03) Project management workflow
(15:25) The difference
(18:02) Best financial investment
(18:52) Worst financial investment
(20:53) Finding Jamie and Erin
 
Quotes of the Week:
“Client accountability is everything...because they’re also busy business owners.”
- Jamie
 
Resources:
Instagram: @yourhotcopy
Jan 30, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about second-guessing yourself.

Topics:

  • (1:10) Intro
  • (2:07) Example of Jordan’s second-guessing
  • (5:05) Lesson learned
  • (5:53) Jordan going with her gut
  • (10:33) Do a ‘gut check’
  • (11:17) Trust your feelings more than others’

Quote of the Week:

"You always have your best intention more than anyone else.͟"
- Jordan

Jan 23, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about managing Google spreadsheets. My guest is Jen Glantz, who founded Bridesmaid for Hire.

Topics:

  • (1:06) Introducing Jen
  • (3:07) Business before Google spreadsheets
  • (4:27) Overwhelming mess
  • (5:18) The process in Google spreadsheets
  • (7:27) Jen’ s tabs
  • (9:26) Individual client spreadsheet
  • (11:20) Jen’s paper to-do list
  • (12:55) Best financial investment
  • (14:17) Worst financial investment: costly little things

Quotes of the Week:

“I call Google spreadsheets ‘living documents’ because it’s ever-changing and there is a collaborative experience with it.” - Jordan

“I left my notebook somewhere and there went my to-do list. That is when I told myself ‘ you need to have a better system’ . So now I use my Google spreadsheet as my to-do list...and it allows me to stay accountable.” - Jen

Resources:

www.jenglantz.com
Social Media: @JenGlantz

Jan 16, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about bookkeeping. My guest is Danetha Doe, who is an accountant for mom-preneurs.

Topics:

  • (1:24) Introducing Danetha
  • (2:20) Past financial management issues
  • (4:57) What led to Danetha’s current business structure
  • (8:20) YOU have to care about your finances
  • (9:23) Why people come to Danetha
  • (11:41) Step 1: organize
    • (12:53) Danetha’s recommendations for personal and business finances
    • (14:02) Step 2: daily routine
    • (16:07) Step 3: weekly bookkeeping date
  • (19:39) Financial freedom is a journey
  • (20:39) It’s easy!
  • (21:28) Danetha’s best financial investment
  • (23:27) Worst financial investment: expensive schooling

Quotes of the Week:

“I didn’t realize that there is seasonality with business – there are times of the year when you make money and times of the year when money is a little bit tighter.”– Danetha

“No one cares more about your money than you do. It’s like going to the dentist. Yes, they care about your teeth, but you need to be the one who is doing the daily crushing and flossing. Same with your finances – you are ultimately the best person to make those decisions for you and your finances.”– Danetha

“Waiting for tax season to look at your finances is like waiting until after you’ve gotten your report card to then study for the exams.” - Danetha

Resources:

http://www.danethadoe.com/ 

Jan 9, 2017

This episode is brought to you by Personalized Procedures.

Today, I’m talking about setting systems, not goals.

Topics:

  • (:30) Intro
  • (1:07) Plans v. goals
  • (4:44) Tools of Titans quote
  • (6:42) Using system to inevitably succeed
  • (9:39) Why this is beneficial
  • (10:56) Jordan’s planned systems:
    • (11:10) 1. Podcasting 
    • (12:08) 2. Speaking
    • (13:32) 3. Outsourcing
  •  (16:48) Recap

Quote of the Week: 

"Losers have goals. Winners have systems." - Tim Ferris, Tools of Titans

Dec 19, 2016

This episode is brought to you by Personalized Procedures. Today, I’m talking about perfectionism.

Topics:

  • (:31) Intro
  • (1:12) Perfectionism is a form of procrastination
  • (4:07) Reframing perspective
  • (7:15) Weighing the cost
  • (10:11) Visibility
  • (11:15) Problems and breakdowns
  • (12:56) Recap of Season 1

Quotes of the Week:

“Perfectionism is a form of procrastination.”– Tim Ferriss, Tools of Titans ͞Problems and breakdowns are not proof that you should quit. They’re evidence of growth and improvement."
-Jordan Gill

Dec 12, 2016
This episode is brought to you by Personalized Procedures.
 
Today, I’m talking about maximizing Google Drive. My guest is Brooke Saxon-Spencer, who runs the magazine Belong, which is designed for creatives and entrepreneurs.
 
Topics:
  • (1:04) Introducing Brooke
  • (2:30) Before systems
  • (6:27) The need for professionalism
  • (12:00) Using systems for other channels
  • (15:05) Knowing everything has a place
  • (18:18) Creating the process
  • (21:50) Naming devices
  • (23:56) Brooke’s best financial investment
  • (29:12) Worst financial investment: missed investments
  • (31:02) The legal side
  • (32:54) Finding Brooke
 
Quote of the Week:
 
“Knowing that something that everyone has access to costs you nothing and will enable you to put a process in place and you can track things and people can get things when they need to is just fantastic.”
- Brooke
 
Resources:
www.belong-mag.com
https://www.instagram.com/belongmag/
https://twitter.com/belongmag
 
Dec 5, 2016

This episode is brought to you by Personalized Procedures.

Today, I’m talking about Facebook ads. My guest is Tara Zirker, who runs Sunbeam Communications, a marketing and advertising company.

Topics:

  • (1:06) Introducing Tara
  • (2:56) Before systems
  • (9:26) Tara’s inspiration and process
  • (12:52) Creating the command center spreadsheet
  • (16:57) Being transparent and having systems
  • (24:41) How to organize ads
  • (32:46) Tara’s best financial investment
  • (34:02) Worst financial investment: too many people
  • (35:47) Where to find Tara

Quote of the Week:

“Whatever you do, for any entrepreneur out there, whatever your product is, you’re always going to be refining that product/service. It’s making sure there’s a system to it... Once you systematize - your services, your offerings, your products - your growth just skyrockets.”– Tara

Resources:

www.sunbeamcommunications.com
https://www.facebook.com/tara.m.zirker
https://www.instagram.com/tarazirker/

 

Nov 28, 2016
This episode is brought to you by Personalized Procedures.
 
Today, I’m talking about expectations impacting the quality of your relationships.
 
Topics:
  • (0:30) Intro
  • (1:09) Accurately expressing expectations and demonstrating boundaries
  • (3:05) Personal example of failing to do both
  • (5:53) Benefit of expectations and boundaries
  • (7:46) What are your expectations and boundaries?
  • (9:40) Getting yourself to a good place
  • (10:28) Negative and positive effects
Quote of the Week:
 
“[Expectations and boundaries] are protective. They are not to hurt anybody else. They are not to make me inaccessible to other people. They are genuinely to protect my worth and how I work.”
- Jordan
Nov 21, 2016
 
This episode is brought to you by Personalized Procedures.
 
Today, I’m talking about the course creation process in Trello.
 
My guest is Lindsay Padilla, who works with clients to help them turn their one-on-one work into courses.
 

Topics:

  • (1:01) Introducing Lindsay
  • (4:27) Business before Trello
  • (7:01) What influenced the process
  • (9:00) The steps
  • (20:11) Best financial investment
  • (23:52) Worst financial investment: lessons learned
  • (25:48) Curbing course addiction
  • (30:20) Quality over quantity
  • (31:55) Where to find Lindsay
Quote of the Week:
 
“The content creation is one piece, but the other piece is the teaching and the delivery and coming up with unique activities... that is something that is missing in
your typical courses online right now.”
- Lindsay
 
Nov 14, 2016

This episode is brought to you by Personalized Procedures.

Today, I’m talking about sales page designs. My guest is Melissa Burkheimer, who creates sales pages for people’s product launches, live events and high-end coaching programs.

Topics:

  • (1:01) Introducing Melissa
  • (1:57) Melissa’s system
  • (2:14) Before systems
  • (3:53) What drove Melissa to a system
  • (5:07) The steps
  • (10:02) Following a timeline
  • (12:40) Melissa’s best financial investment
  • (14:08) Worst financial investment: course overload
  • (15:24) Finding Melissa

Quote of the Week:

“You gotta stay in your zone of genius.”– Jordan Gill

Resources:

www.meilssaburkheimer.com
www.melissaburkheimerstudio.com
https://www.instagram.com/melissaburkheimer/
https://www.facebook.com/MelissaBurkheimer/

 

Nov 7, 2016
This episode is brought to you by Personalized Procedures.
 
Today, I’m talking about how knowing yourself first is the key to successful systems.
 
Topics:
  • (0:30) Intro
  • (1:15) Get More Done Giveaway
  • (2:48) Your systems vs. someone else’s
  • (5:27) Five preferences for YOUR systems
  • (5:40) Schedule Preferences
  • (8:20) System Preferences
  • (9:44) Social Preferences
  • (11:44) Timing Preferences
  • (14:27) Offline and Online Preferences
Quote of the Week:
 
“[My systems are] taking myself into consideration and setting myself up for success.”
- Jordan
 
Resources:
 
www.priorityva.com
www.getmoredonegiveaway.com
 
 
Nov 1, 2016

This episode is brought to you by Personalized Procedures.

Today, I’m talking about partnerships and collaborations. This is the first duel-guest episode, featuring Bri and Thais, who are the accidental business partners that founded Amplify.

Topics:

  • (1:14) Introducing Bri and Thais
  • (3:05) Business before systems
  • (4:46) Getting serious about business
  • (5:50) Being equally committed and always communicating
  • (8:08) System-making process: having the right conversations
  • (12:27) Asana
  • (14:00) Weekly CEO meeting
  • (15:50) Valuing communication: having the tough talks
  • (19:05) Best financial investment
  • (22:51) Worst investment: expanding to new cities

Quote of the Week:

“If we’re not fully in sync, then our business falters.”–Thais

“When you’re in partnership with another person, It’s never going to be rainbows and unicorns all day every day, but the important thing is not what happens, it’s how the two of you come together.” - Bri

Resources:
 
http://www.theamplifycollective.com
https://twitter.com/TheAmplifyCo
https://www.instagram.com/theamplifyco/
https://itunes.apple.com/us/podcast/be-amplified/id1113670828
 
 
 
Oct 24, 2016

This episode is brought to you by Personalized Procedures.

Today, I’m talking about monthly goal-tracking systems.

My guest is Maura Chamness, a product stylist and brand photographer who created her own system that works wonders.

Topics:

  • (1:04) Introducing Maura
  • (2:00) Life before the monthly goal tracker
  • (3:43) Maura’s make or break time
  • (4:40) The Spreadsheet
  • (16:23) Maura’s best financial investment
  • (18:58) Maura’s worst investment: course hoarding

Quote of the Week:

“It’s like my dashboard. I check in with it every day. I keep it on the corner of my desk and it really helps me stay focused on all the one million pieces of things I need to be doing. But it’s here on one page, so we can handle it.”– Maura Chamness

Resources:

http://www.maurachamness.com/
Maura's Instagram
Maura's Personal Facebook
Maura's Photography Facebook 

Oct 17, 2016
This episode is brought to you by Personalized Procedures.
 
Today, I’m discussing consistency and how to obtain it in your business while still having freedom.
 
Topics:
 
(1:07) What’s the big whoop about consistency?
(1:59) Consistency vs. Freedom
(3:06) Jordan’s experiences with inconsistency
(4:12) Creating processes and systems
(4:48) Can you have both freedom and consistency?
(9:07) How to view the consistency mentality
 
Quote of the Week:
 
“Systems allow you to deal with things that happen to go wrong.”
–Jordan
Oct 10, 2016
This episode is brought to you by Personalized Procedures.
 
Today, I’m talking about marketing accountability. My guest is Shawna Kalamatas, who runs The Start Studio, an agency that helps companies reach their marketing goals.
 
Topics:
  • (1:12) Introducing Shawna Kalamatas
  • (2:06) Before systems
  • (4:07) Creating the process for mindful marketing
  • (6:37) Three-pronged approach
  • (9:11) Organization with Google Drive
  • (10:04) Standardizing and personalizing
  • (10:46) Transparency
  • (12:16) Shawna’s best financial investment
  • (13:05) Proof elements of people
  • (14:33) Failed accountability: Shawna’s worst investment
 
Quote of the Week:

“Why waste time and money trying to figure it out on your own when there are genuine people out there who really want to help and have experiences based on that?”
- Shawna
 
Resources:
 
www.thestartstudio.com
https://www.facebook.com/shawnabrea
https://twitter.com/shawnabrea
https://plus.google.com/+TheStartStudioChicago
https://www.linkedin.com/company/the-start-studio
 
 
 
Oct 7, 2016
This episode is brought to you by Personalized Procedures.
 
Today, I’m discussing vision boards and what they can bring to your business and life. My guest is Stephanie Johnson, founder of Singles and the City and avid vision boarder.
 
Topics:
  • (1:07) Introducing Stephanie Johnson
  • (2:49) Before vision boards
  • (5:15) Consistent results
  • (6:52) The process
  • (8:25) Vision board categories
  • (10:40) Stephanie’s best financial investment
  • (12:09) Website design letdown–worst financial investment
  • (13:27) Contacting Stephanie
Quote of the Week:
 
“Put it on the board so it’s not stressing you out in the forefront of your mind. But it’s a constant reminder that this thing will eventually come up. It’s therapeutic more than anything.”
- Stephanie
 
Resources:
 
http://www.singlesandthecity.com
https://www.instagram.com/singlesandthecity/
https://twitter.com/singlesntheciti
https://www.facebook.com/ohsostefanie/?hc_ref=SEARCH&fref=nf
Email: info@singlesandthecity.com
Sep 26, 2016
This episode is brought to you by Personalized Procedures.
 
Today, I’m answering the question: What good is strategy if you can’t implement it?
 
Topics:
  • (1:00) Implementation–More than a list
  • (4:52) Show opportunities for success and results in your training
  • (6:25) Answering the question
  • (6:51) Add that extra step of value
  • (8:10) You need both strategy AND implementation
  • (9:00) The avoidable hurdle
 
Quote of the Week:
 
“Results happen from action. They don’t happen from thinking.”
- Jordan
Sep 19, 2016

This episode is brought to you by Personalized Procedures.

Today, I’m discussing morning routines!

My guest is Brittney Carmichael, who is a hair dresser, an inspirational blogger and speaker, as well as a psychic medium. She shares her method to making the most out of each and every day!

Topics:

  • (1:09) Introducing Brittney Carmichael
  • (2:28) Benefits of having a morning routine
  • (3:54) The happy accident
  • (5:21) Brittney’s morning routine - GEBY
  • (5:59) Gratitude
  • (7:03) Exercise
  • (9:05) Breakfast – lots of liquids!
  • (13:15) You
  • (14:49) Health care vs. self-care
  • (18:10) Brittney’s best financial investment
  • (19:42) Brittney’s worst investment – overboard advertising
  • (21:30) Contacting Brittney
  • (23:41) Put the phone away!

Quote of the Week:

“If you don’t put you first, how can you fill someone else’s cup?”– Brittney Carmichael

 
Sep 12, 2016

This episode is brought to you by Personalized Procedures.

Today, I’m discussing how to manage and maintain all of your contacts and connections.

My guest is Kasie Ricart, who started her own independent insurance agency and has created a system to be a consistent point of contact throughout the lifetime of her clients.

Topics:

  • (1:12) Introducing Kasie Ricart
  • (2:54) Life before systems – not tracking anything
  • (3:44) Creating more points of touch
  • (4:42) Having a direction in business
  • (6:15) Kasie’s solution: a non-junky E-newsletter
  • (9:48) Relatable and engaging E-newsletter topics
  • (12:05) Kasie’s best financial investment
  • (15:05) Kasie’s worst investment
  • (17:17) Contacting Kasie

Quote of the Week:
"It’s important to plug in your goals into a business-driven GPS so that you can decide what turns and changes you need to make. Yes, there may be traffic or a speed bump or you may get derailed, but you gotta know where you’re going."

 

 

Sep 5, 2016
This episode is brought to you by Personalized Procedures.
 
Today, I'm discussing what to do when there is so much creation happening in your business and you don’t have time for anything else.
 
Hint: Outsourcing and Tutorials!
 
Topics:

(1:02) Balancing creativity with systems
(3:28) Schedule creative time
(4:37) Pre-client process
(5:24) Marketing strategy
(6:21) Packaging/shipping fulfillment and customer support
(6:52) Video tutorials
(9:48) Writing down five potential tutorials
(11:07) Jordan’s mission
 
Quote of the Week:
“Systems are a form of support. That support allows your creativity to flourish.”
- Jordan
Aug 29, 2016

This episode is brought to you by Personalized Procedures.

Today, I’m discussing how to take charge of your financial future.  My guest is Christina Edland, who is an Associate Portfolio Manger for high net worth clients at Northern Trust. 

TOPICS:

  • Introducing Christina Edland
  • Living complacently
  • When and why Christina took control
  • Having an open mind
  • Look at a lot of different opportunities and business models
  • Surround yourself with key people
  • Read for personal growth and development
  • Christina’s best financial investment
  • Christina’s worst investment

QUOTE OF THE WEEK:

“With your phone, you’re always downloading new software.  That is what reading is like, downloading new software on your brain." - Christina Edland

GUEST BIO:

I was born in Austin, TX and moved to Dallas when I was 9 years old. I attended SMU and studied economics with financial applications and am a level III CFA candidate. I have spent the past ten years working in the investment industry and observing the habits of wealthy people. It wasn't until a year ago I really learned how money works, how wealth is created and how powerful our mind is to help us unleash our talents and abilities to seize our dreams. I teach others how they can have it all (money & time). I'm passionate about helping others elevate what I call their wellth (wealth & wellbeing). I love to read books on personal growth, health and entrepreneurialism. I'm a runner, yogi, ex- pastry chef and pit bull lover! I believe you have greatness within you just waiting to be unleashed!

RESOURCES:

Christina's Instagram
Christina's Facebook

Aug 22, 2016

This episode is brought to you by Personalized Procedures.

Today, I’m discussing how to get people from social media to your website.  My guest is Chakayla Taylor from Chakayla J Taylor Online, a coaching company to help women build brands by way of social media and email marketing.

TOPICS:

  • Introducing Chakayla and Chakayla J Taylor Online    
  • Why Chakayla started her own business
  • How Chakayla transformed social media followers to website clients
  • FREE Beautiful Resource Library – The Homegirl Factor
  • Chakayla’s Formula
  • Promoting positive sentiment
  • Chakayla’s best financial investment
  • Whack webinar: Chakayla’s worst financial investment
  • Finding one’s purpose

GUEST BIO:

I help amazing women build BOMB online brands; by way of social media marketing and email marketing. My passion is rooted in lifting up women who are hungry, humble and focused. Social media has been my platform to spread that knowledge, but encouragement and empowerment are the purpose of my work.

QUOTE OF THE WEEK:

“It’s not that you don’t know what to do.  It’s that you don’t know you can do it until you try. Until you tell yourself yes, you will never know what you can accomplish.” - Chakayla Taylor

RESOURCES:

Chakayla J Taylor Website
Beautiful Resource Library 
Chakayla J Taylor Instagram 
Chakayla J Taylor Twitter 
Chakayla J Taylor Facebook 
Chakayla J Taylor Pinterest

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