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Systems Saved Me

This is the Systems Saved Me Podcast, where we help business owners navigate their way to success through systems. If you want an action­packed podcast with step by step chatter from a variety of industries, this is the show for you! I’m Jordan Gill, Head Honcho at Personalized Procedures, a business operations agency for overwhelmed entrepreneurs. Listen in every Monday for a shiny new episode!
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Now displaying: July, 2017
Jul 31, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about why your team isn’t listening to you.

Topics:

  • (:30) Intro - System Saved Me Summit
  • (2:35) Listening vs. Communicating
  • (4:54) Onboarding Process
  • (5:46) Expectations
  • (7:31) Consider how/when you work
  • (9:51) Identify
  • (12:08) Check with yourself first

Quotes of the Week:

“If you don’t even uphold your own expectations, why should your team?”– Jordan

“If your team is not listening to you, check with yourself first. How are you saying it’s supposed to be done? How are you showing it’s supposed to be done?” - Jordan

Resources:

www.systemssavedme.com/waitlist 

Jul 26, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about team management practices with Trello.

My guest is Natalie Gingrich, who is a certified project manager.

Topics:

  • (:31) Intro – Systems Saved Me Summit
  • (1:43) Meeting Natalie
  • (3:05) Kan Ban Method
  • (6:47) Point of overwhelm
  • (9:47) Business breakdown
  • (11:51) Trello set-up
  • (15:05) Tips!
  • (19:57) Advanced Trello users
  • (22:32) Best financial investment
  • (24:41) Worst financial investment
  • (27:41) Finding Natalie

Quotes of the Week:

“By having this accountability partner and a solid project in place, [project managers] really help to make sure you’re actually implementing and putting things out there because there are a lot of things that paralyze us.”– Natalie

Resources:

www.nataliegingrich.com
Pinterest/Facebook: NatalieGingrichPM
https://trello.com/

 

Jul 24, 2017

This episode is brought to you by The Kolada Group.

Today, I’m going to answer the question: ‘What is business operations?’

Topics: 

  • (:31) Intro
  • (1:04) Systems Saved Me Summit
  • (2:44) Definition
  • (3:08) Saving time, making money
  • (4:40) Front end vs. back end
  • (5:16) Bringing someone in
  • (5:54) Do less
  • (6:30) Bringing costs down
  • (9:00) Spending in the right areas
  • (10:57) Set yourself up for success

Quotes of the Week:

“The biggest part of my job is subtraction... My job is to do less. Like legitimately take things off your plate, reduce expenses, reduce your time on x, y and z, reduce your energy over here...Reduce, reduce, reduce.”– Jordan

“Is free costing you?” - Jordan

Resources:

Systems Saved Me Summit

 

Jul 19, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about getting sponsorships and planning successfully for your events.

My guest is Laci McKinney, who founded The People’s Voice PR Agency.

Topics:

  • (:31) Intro – Systems Saved Me Summit
  • (1:21) Meeting Laci
  • (3:03) Blank slate
  • (4:27) Where it starts
  • (5:24) The event planning process
  • (6:55) Budget talk
  • (7:46) Marketing
  • (9:40) Event planning takes time!
  • (10:21) Getting people to buy in... early
  • (12:08) Utilize event participants
  • (14:09) Sponsorships
  • (18:31) Additional advice
  • (22:00) Attendee perspective
  • (22:48) Tools/software
  • (24:14) Best financial investment
  • (25:13) Worst financial investment
  • (27:11) Finding Laci

Quotes of the Week:

“If you’re not visible, then you’re not going to get anyone coming to the event.” - Laci

“Think of it as a collaboration more than a sponsorship... Make it mutually beneficial” - Laci

Resources:

Systems Saved Me Summit

www.thepeoplesvoicepr.com

Instagram:
@thepeoplesvoicepr
Facebook:
The People’s Voice PR Agency

Jul 17, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about if your team can read your mind.

Topics:

  • (:44) Systems Saved Me Summit
  • (2:07) Mind reading is possible!
  • (3:25) How?
  • (4:57) Jordan and Chelsea
  • (5:52) Make it easy for your team
  • (6:52) Perfecting the process
  • (10:08) Wouldn’t it be nice?
  • (11:02) Google-able questions
  • (11:53) Team Sanity Blueprint
  • (12:38) Give your mind on a silver platter

Quotes of the Week:

“It takes time. It takes training. But once your team is used to you, they understand how you want things done.”– Jordan

“You need to take things out of your brain and you need to give them to your team in the simplest, most clear way possible.”– Jordan

Resources:

Systems Saved Me Summit

Jul 12, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about onboarding new clients with Trello.

My guest is Abbey Ashley, who is the founder of The Virtual Savvy, which helps women launch and grow their virtual assistant business from scratch.

Topics:

  • (:44) Systems Saved Me Summit
  • (1:36) Introducing Abbey
  • (2:25) Virtual assistants
  • (2:50) Business before Trello
  • (4:53) Time to upgrade
  • (6:28) Abbey’s process
  • (10:38) Client boards
  • (12:56) Personalize your systems
  • (14:39) Abbey’s board process
  • (17:08) Client onboarding
  • (19:07) Best financial investment
  • (22:16) Worst financial investment

Quote of the Week:

“It takes time to save time in the long run.”– Abbey

“An organizational system isn’t going to work if it doesn’t make things easier for you. If it’s going to take more work because you don’t understand it or it’s not simplifying things for you, then there’s no point in having the system at all.” - Abbey

 

 
Jul 10, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about how you know when to hire.

Topics:

  • (:31) Intro – Systems Saved Me Summit
  • (3:00) Hiring quadrant
  • (5:49) 1st vs. 4th quadrant
  • (6:36) When do you hire?
  • (8:00) Look at your time
  • (9:40) Worth the money
  • (11:10) Criteria and value
  • (12:02) Ask yourself
  • (12:34) Jordan’s hires
  • (14:54) Referrals and help

 

Quotes of the Week:

“When you need to hire is when you’re making sales and you don’t have enough time to make more sales” - Jordan

“It’s important to have those people in your business so that you can stay in your zone of genius.” - Jordan

 

Resources:

Systems Saved Me Summit

Jul 5, 2017
This episode is brought to you by The Kolada Group.
 
Today, I’m talking about finding creativity with structure. My guest is Jaclyn Mullen, who teaches digital marketing for General Assembly.
 
 
Topics:
 
  • (:31) Intro–System Saved Me Summit
  • (1:31) Meeting Jaclyn
  • (4:00) Importance of structure
  • (8:12) The perfect storm
  • (10:36) What needs to change?
  • (13:06) Balance
  • (15:17) Use what software works for you
  • (18:43) Reviewing and knowing your business
  • (22:05) Priorities
  • (26:04) Best financial investment
  • (27:28) Worst financial investment
  • (29:01) Finding Jaclyn

 

Quotes of the Week:

“In the creative space, it’s often like ‘well I want to be very flexible and open with my time’ , but you have to be that manager for your time in order for your art, projects, business, [and] vision to be able to grow and thrive.” - Jaclyn

“Your business needs to be set up so that if you’ re not involved, it can still run.”       – Jaclyn

“Priorities=Prosperity. If I prioritize [certain] things, I’m going to be more prosperous.”– Jaclyn

 

Resources:
 
www.systemssavedmesummit.com/waitlist
The Artist’s Way by Julia Cameron
www.jaclynmullen.com
Social Media: @jaclynmullen
Jul 3, 2017

This episode is brought to you by The Kolada Group.

Today, I’m talking about my success sabbatical.

 

Topics:

  • (:30) Intro
  • (:59) Systems Saved Me Summit
  • (2:31) Time for a sabbatical
  • (5:02) Going home
  • (7:06) Biggest takeaway
  • (8:05) Jordan’ s new schedule
  • (10:20) Breaking habits
  • (10:59) Tracking your time
  • (12:30) Shifting your business
  • (14:42) Time and energy over money
  • (16:44) Success sabbatical wrap-up

 

Quotes of the Week:

“I wanted to take the time to go inward and take the time to understand that ‘ today, presently Jordan Gill wants to work this way because this is the way that will serve her the most’ .”–Jordan

“It’ s important to shed light on the dark...Let’ s bring it to the light and make the change now.”–Jordan

 

Resources:

System Saved Me Summit

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